Administrative sector: what are your main responsibilities and routines?

Regardless of a company's size, its administrative department is among its most significant and all-encompassing.

After all, he is responsible for a series of activities that are crucial to the survival and growth of the organization. Despite this, it is common for doubts to arise about it.

They refer to the functions, the positions they cover and the organization of the sector. This is natural given its complexity and the central position it occupies.

To learn more about the sector and its importance, continue reading. Below you will find the main questions about it and their respective answers.

So, stay up to date with everything you need to know about the topic!

What is the administrative sector?

Companies are generally divided into two large blocks: administrative and operational.

The first is responsible for thinking and developing goals and strategies to achieve them, while the second is the one who actually puts them into practice.

In this way, it is decisive both in relation to the goals and the ways to reach them.

What does the administrative sector do?

The functions of the administrative sector are quite diverse, as the task of determining goals and strategies to achieve them is not a simple task.

This depends on considering a number of issues, such as:

• Company positioning;
• Financial availability;
• Review of methods previously applied;
• Analysis of team composition and their needs;
• Selection and recruitment of employees capable of carrying out activities that will lead to the company's objectives;

In fact, this plurality of functions and responsibilities is especially due to the fact that the administrative sector of a company is made up of several teams.

The sum of their work brings together essential data for the company's tactical positioning. Below, check out some functions of this sector based on the responsibilities above.

Financial control

Financial control is at the heart of a company's survival and health. Without it, it is impossible to make a profit or speculate on potential gains and losses.

The administrative sector is responsible for doing this through accounting and finance teams.

They are responsible for fulfilling obligations, controlling accounts, managing cash and for reports that help monitor the company's financial situation.

Also, in the analysis of projects and their viability from a financial point of view.

Quality control

Quality control is also one of the functions of the administrative sector. It consists of developing quality standards and parameters.

This work is essential for the brand’s relevance in the market.

Service/product administration

For the company to survive and maintain its relevance or increase it, as the case may be, it needs to monitor its portfolio of products/services.

The company must understand whether it still meets the public's demands, what is outdated and should be removed, and what is missing from this catalog.

Human resource management

Human resource management is one of the most important tasks in the administrative sector.

After all, without workers there is no development of activities; in the same way, the quality of the service they provide directly impacts the quality of the final product.

This management, then, includes everything from talent attraction and selection processes and strategies to internal policies that keep employees engaged and happy.

Various teams comprise administrative sectors.

Several teams are involved in the administrative sector's diverse operations, which is crucial for its extensive overall organization.

Thus, there is a division regarding the nature of the activities, so that each type is assigned to a different team.

Check out the main ones:

• Human Resources;
• Accounting;
• Financial;
• Logistics, etc.

It is no coincidence that this super block is often called the financial and administrative sector.

What are the positions in the administrative sector?

There are several positions that make up the administrative sector, which is quite natural, given the plurality of other sectors that it encompasses. Here are some of them:

• Administrative Assistant;
• Inventory Analyst;
• Purchasing Assistant;
• Warehouse Assistant;
• Buyer;
• HR Consultant;
• Receptionist;
• Executive Secretary;
• Cleaning Supervisor, etc.

In addition, here are the various positions with decision-making and management power, such as:

• CEO ;
• Directors (administrative, purchasing, risk, general, president, etc.);
• Managers (administrative, purchasing, services, supplies, shipping, financial, etc.);
• Coordinators (administrative, contact, etc.).

Therefore, it is a complex sector whose health is crucial for the company's survival and growth.

Organize a administrative sector

A sector as important as this one can benefit from some organizational strategies. Learn about some of them.

Invest in technology

Firstly, investing in technology is a great strategy for organizing the administrative sector.

This makes it possible to automate bureaucratic tasks, modernize the sector and achieve greater productivity and focus on what really matters.

Today there are several software programs that enrich the administrative sector.

For example, project management , payslip generation and time tracking . All of these are great investments, as they take care of repetitive functions.

Work routines

Organizing work routines helps you stay focused.

Establishing which activities are a priority in the company's day-to-day activities, who is responsible for them and the deadlines for carrying them out is of great importance for the organization of the sector.

Training and qualification

The administrative sector is responsible for crucial functions within companies. Therefore, it should be the target of training and development campaigns.

Helping them to qualify and stay up to date with the latest developments in the sector has a positive impact on the company itself.